If you are noticing that fake user accounts are being generated in your portal via the new user registration form, you can place blockers on the registration form to prevent bots from creating fake user accounts. At this time, the HR Learn product does not have a Captcha option, however the workaround provided below can assist with preventing fake accounts from appearing in your portal.
Please follow the instructions below:
1. Click on the "System" menu button from your admin toolbar on the left-hand side of the portal and select "User Field Configuration" from the expanded menu that appears
2. Click the "Data Fields" tab on the new page that appears
3. Scroll down to the bottom and locate the empty "User-Defined" fields:
4. You will need to repurpose one of these empty user-defined fields for this process. Please set up a user defined field that is available for registration, that is required and require a specific value for that field.
For example, something like this:
- Set a user defined field label that says “Are you are robot?”
- Set it required and available on the registration form
- Set the input type to text box and enter in the regular expression the following value: No
- Maybe put in the description to instruct the user to enter "No" in case it is confusing for actual users
To do this, you will need to select the edit pencil for one of the user defined fields. Once selected, you can rename that field to the "Are you a robot?" text:
Once the text is entered, hit "OK."
Next, you can check the boxes for "view" and "modify" for all categories:
Next, check the box to make this required on the registration form:
Next, select the edit pencil for this field on the far right-hand side.
Set the input type to text field. Enter the word "No" into the regular expression field. You can choose to add instructions to the description field to clarify this process to your incoming users:
This is just an example, you can change the field label and regular expression to something different if you would like to, but the idea is that if there is some sort of bot, hopefully this will stop them from registering if they are somehow hitting the registration page.
Once this is complete, users will be required to populate the "Are you a robot?" field when creating a new account. This should prevent bots from actively entering the system via the new user registration form.